Your Privacy Matters
PRIVACY POLICY
We are committed to protecting your personal information and being transparent about how we collect, use, and safeguard your data during the NCC Robotics Workshop.
Last Updated: January 15, 2025•Effective Date: January 1, 2025
Quick Overview
What We Collect:
- • Registration and contact information
- • Student verification documents
- • Payment confirmation details
Why We Collect It:
- • Workshop registration and verification
- • Communication and support
- • Event logistics and safety
Information We Collect
Personal Information
Full name and email address
Phone number and emergency contact details
Educational institution and student ID
Event preferences and dietary restrictions
T-shirt size for workshop materials
Verification Documents
Student ID card or institutional proof
Payment confirmation screenshots
Registration forms and related documents
Technical Information
IP address and browser information
Login timestamps and session data
User interaction analytics for service improvement
How We Use Your Information
Workshop Administration
Processing and confirming your workshop registration
Verifying payment status and student eligibility
Generating registration certificates and confirmations
Organizing workshop materials and seating arrangements
Communication
Sending important workshop updates and announcements
Providing technical support and customer service
Sharing workshop resources and educational materials
Emergency notifications if workshop details change
Event Management
Creating attendee lists for security and logistics
Organizing group activities and team assignments
Ensuring compliance with safety and educational standards
Data Protection & Security
Security Measures
End-to-end encryption for all sensitive data transmission
Secure cloud storage with Appwrite backend services
Role-based access control for administrative functions
Regular security audits and vulnerability assessments
Data Access Controls
Only authorized staff can access participant information
Admin users are verified and trained on data protection
Document uploads are stored in secure, isolated buckets
User dashboards show only individual participant data
Information Sharing
Third-Party Services
Appwrite cloud services for secure data storage and authentication
Payment processing services for registration fee verification
Email service providers for workshop communications
PDF generation services for certificates and confirmations
Educational Partners
Workshop instructors and mentors (name and contact only)
Educational institutions for academic credit verification
Industry partners for internship and career opportunities (with consent)
We Never Share
Complete personal profiles with unauthorized parties
Financial information or payment details
Student ID documents or verification files
Personal contact information for marketing purposes
Data Retention
During Workshop Period
All registration data maintained until workshop completion
Documents and verification files kept for attendance tracking
Communication logs preserved for customer support
Post-Workshop
Attendance records kept for 1 year for certificate verification
Contact information retained for 6 months for follow-up surveys
Payment records maintained as required by financial regulations
Uploaded documents deleted after 90 days unless consent given
Account Deletion
You can request complete data deletion at any time
All personal information removed within 30 days of request
Anonymized analytics data may be retained for service improvement
Your Rights
Access & Control
View and download all your personal data through your dashboard
Update your profile information and preferences anytime
Request copies of documents you've uploaded
Opt out of non-essential communications
Data Portability
Export your registration data in PDF format
Request structured data files for transfer to other services
Download workshop certificates and completion records
Withdrawal & Deletion
Withdraw consent for data processing at any time
Request immediate deletion of uploaded documents
Close your account and remove all associated data
Your Data Rights at a Glance
Right to Access
View all your personal data through your dashboard or request a complete copy.
Right to Portability
Export your data in PDF format or request structured data files.
Right to Deletion
Request complete removal of your personal information from our systems.